Depending on your needs, you may choose to outsource your entire event or have Liette assist by handling various elements, including:
Site Selection and Contract Negotiation
- Determine event needs, complete the research, and present a synopsis summarizing critical criteria allowing you to make an informed decision.
- Conduct the negotiation process; reviewing the contract, not as a legal advisor, but to ensure prevailing industry standards are met, ensuing that you get the most advantageous agreement.
Group Travel Arrangements (air & surface)
- Working closely with industry suppliers, I research and coordinate an economical and efficient travel plan for groups up to 800 people.
Virtual Events
- Plan and deliver virtual events using various platforms
Awards Ceremony Coordination
- Secure facilities and work with suppliers, staff and volunteers to produce a memorable event, including script development, entertainment, MC selection and stage management.
Meeting Logistics and on-site management for live events
- Coordinate accommodations, food & beverage, room set-up, audio-visual & technical services, prepare function sheets, etc.
- Work with suppliers and your staff on-site to ensure things stay on track, helping you and your organization deliver an outstanding event.
Speaker Coordination
- Liaise with speakers, keeping them informed of requirements, deadlines and arrange travel, accommodations, etc.
- Collect all materials necessary to comply with the CME accreditation applications, including handout materials, disclosure forms, session objectives, biographical information, slide presentations, etc.
Exhibit/trade show management
- Assist with creation of promotional materials and exhibit hall floor plan.
- Process exhibitor registrations and follow up with booth assignment and exhibitor service kits, etc.
- Work with selected display company and manage on-site logistics.
Poster Session Coordination
- Determine poster specifications and select poster board provider.
- Assist with creation of promotional materials and floor plan.
- Liaise with poster session presenters, keeping them informed of requirements & deadlines, and collecting appropriate forms, etc.